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Wednesday, July 17, 2013

Outlook Archive Using Received Date Instead of Modified Date

By default, Microsoft Office Outlook archives different items based on the item type:

  • Email message: The received date or the last modified date and time, whichever is later.
  • Calendar item: The last modified date and time or the actual date that an appointment, event, or meeting is scheduled for, whichever is later.
  • Task: The completion date or the last modified date and time, whichever is later. Tasks that are not marked as completed are not archived. Tasks that are assigned to other users are archived only if the status is completed.
  • Note: The last modified date and time.
  • Journal entry: The date when the journal entry is created or the last modified date and time, whichever is later.
  • Contact: Not archived.

After you create and configure the ArchiveIgnoreLastModifiedTime registry value, Outlook archives different items based on the following conditions:

  • Email message: The received date.
  • Calendar item: The actual date that an appointment, event, or meeting is scheduled for.
  • Task: The completion date. Tasks that are not marked as completed are not archived. Tasks that are assigned to other users are archived only if the status is completed.
  • Note: The last modified date and time.
  • Journal entry: The date when the journal entry is created.
  • Contact: Not archived.

 
Save the following to a .reg file and then double click the file to automatically add the entries to your registry.

Windows Registry Editor Version 5.00

[HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Outlook\Preferences]
"ArchiveIgnoreLastModifiedTime"=dword:00000001

[HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\Outlook\Preferences]
"ArchiveIgnoreLastModifiedTime"=dword:00000001

[HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Outlook\Preferences]
"ArchiveIgnoreLastModifiedTime"=dword:00000001
 
Source
http://support.microsoft.com/kb/2500686
http://support.microsoft.com/kb/2553550

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